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Gift Processor – Part Time

Headquarters - Pittsburgh Office (Pittsburgh, PA)

The Western Pennsylvania Conservancy is seeking a part-time Gift Processor to support the development department by processing contributions, performing data entry and updating, preparing donor acknowledgment mailings and providing front-line donor service as needed.

Job Duties

  • Enters contributions into Salesforce (CRM) database.
  • Enters donor biographical information into Salesforce database.
  • Creates and mails membership gift acknowledgement letters.
  • Processes credit card contribution transactions for authorization.
  • Processes donor address change information.
  • Prepares daily deposits and sends to finance department for processing.
  • Supports the Conservancy’s fundraising efforts and needs, as applicable.
  • Assists with database maintenance, as directed.
  • Assists with front line customer service, including answering questions, research on membership information requests and problem resolution, as needed.
  • Performs general office duties, including filing, copying, etc.
  • Performs additional duties and responsibilities as required.

Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Utilizing keyboarding and fine motor skills.
  • Bending, twisting, lifting and carrying up to 40 pounds.
  • Climbing up and down stairways.
  • Sitting/standing/walking for periods in excess of two hours.
  • Must be able to meet all physical requirements of the job with or without a reasonable accommodation.


  • Strong commitment to donor service and thorough understanding of data operations’ role in donor relations.
  • Two years of data entry experience required. Experience using Salesforce, Raiser’s Edge or another similar database experience strongly preferred.
  • Minimum of one year previous experience in a development, membership, or other transaction-processing environment required.
  • Minimum two years’ experience with Microsoft Word, especially mail merge documents. Must be able to produce donor correspondence in a timely and accurate manner.
  • Must be able to work in a fast-paced atmosphere and consistently meet deadlines.
  • Must be flexible and be able to shift priorities as needed.
  • Excellent keyboarding and typing skills. Must be accurate and detail oriented.
  • Good organizational and time-management skills are required.
  • Ability to work successfully with internal and external contacts is required.
  • Must have well-developed communication skills.
  • The ability to work well independently and in teams is essential.
  • Ability to meet the physical demands of the job with or without accommodation.


This position's primary location(s): Headquarters - Pittsburgh Office (Pittsburgh, PA)

Position Duration

This is a part-time opportunity without benefits.

Additional Details

This is a non-exempt position that qualifies for overtime for all hours worked over 40 in the workweek.


$17.21 – $19.47/hr

Application Process

Please send a cover letter and resume to and list Gift Processor in the subject line.

Application Deadline

Until filled

COVID-19 Considerations

Masks are optional within all WPC/Fallingwater locations. We are encouraging vaccinations and will be implementing weekly testing effective March 5, 2022 for those not vaccinated.

The Western Pennsylvania Conservancy is an Equal Opportunity Employer

The Western Pennsylvania Conservancy is an Equal Opportunity-Affirmative Action Employer – Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age.

The Western Pennsylvania Conservancy is fully committed to diversity and inclusion. We seek contributors from all backgrounds to join our team. Read our equal opportunity employer statement.