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Museum Store Full-Time Inventory Coordinator and E-Commerce Assistant

Fallingwater (Mill Run, PA)

The Western Pennsylvania Conservancy is seeking an individual to fill the position of Inventory Coordinator and E-Commerce Assistant at Fallingwater in Mill Run, Pa. This position will support Museum Store operations and continue to drive e-commerce growth at Fallingwater, a location inscribed on the UNESCO World Heritage List, designed by Frank Lloyd Wright and located in Mill Run, Pa.

The Inventory Coordinator and E-Commerce Assistant is responsible for both incoming and outgoing shipments to Fallingwater with a primary focus on store inventories and merchandise, while assisting with e-commerce orders. This position will report to the Director of Retail Operations.

Job Duties

• Accepts deliveries and shipments made to Fallingwater.
• Opens and verifies accuracy of incoming inventory against various documents according to the policies and procedures set forth by the Western Pennsylvania Conservancy (WPC).
• Reports damages and shortages to the store management team, in a timely and efficient manner. Promptly identifies and reports damaged packages as they are being unloaded by carrier. Files damage reports with carriers.
• Assists in tagging and labeling of merchandise as directed by the store management team. Properly stocks and stores merchandise and inventories.
• Assists in organizing and maintaining storage areas for the Museum Store.
• Uses company van to transport deliveries and merchandise throughout the site.
• Complies with all security and safety procedures as established by the Conservancy and its security team.
• Ensures that the company van has gas and is well maintained.
• Ensures that van log is completed accurately and notes any discrepancies in travel and/or time.
• Assists with processing online orders through Fallingwater’s e-commerce site.
• Assists with e-commerce orders and ensures that proper packaging is being followed to prevent damage in accordance with procedures established through our carriers such as FedEx, UPS and USPS.
• Assists in processing e-commerce orders through Siriusware/Accesso in order to accurately reconcile inventory and financial/payment balances.
• Aids in the Shipping, Receiving and Online Sales Clerk duties.
• Incorporates WPC’s constituent-focused customer service values in work habits and interaction with others.
• Encourages visitors to become WPC members.
• Supports the Conservancy’s cost containment and fundraising efforts and needs, as applicable.
• Supports the Conservancy’s mission and goals.
• May occasionally wait on and assist customers with purchases in the Museum Store as needed.
• May periodically be asked to pick-up or take mail at the post office as needed.
• Picks up locally made product for the Museum Store.
• Collaborates with Shipping, Receiving and Online Sales Clerk
• Assists with maintaining receiving records in accordance with established policy.
• Performs additional duties and responsibilities as needed.

Absolute Requirements

• Must have experience with receiving and proper handling of shipments and deliveries.
• Related stockroom experience in a retail setting is preferred, but not completely necessary.
• Experience with computers and Point of Sale systems are required.
• Must have exceptional organization skills and be accurate with details.
• Excellent customer relations and communication skills are helpful.
• Must be a team player, and have the ability to work well with others.
• A valid driver’s license is required.
• Flexibility with schedule and hours and ability to work weekends and holidays is necessary.
• To be able to complete all physical requirements of the job with or without a reasonable accommodation.

Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Lift up to 35 lbs. consistently, and up to 50 lbs. occasionally
• Climb step stools and ladders
• Reach overhead, stretch, and bend over to access and store stock
• Stand for long periods of time; at least three hours

Location

This position's primary location(s): Fallingwater (Mill Run, PA)

Position Duration

This is a full-time hourly position.

Pay

The starting pay range for this position is $17.79-$19.86 per hour.

Please include salary expectations. In consideration of advanced qualifications and years of experience, the pay may be higher than this range, as candidate pay will commensurate with experience.

Application Process

Please send a cover letter and resume to wpcjobs@paconserve.org and list Inventory Coordinator and E-Commerce Assistant in the subject line.

 

Application Deadline

Until filled