Café Assistant – Full Time

Fallingwater (Mill Run, PA)

Fallingwater, a property entrusted to the Western Pennsylvania Conservancy and designated as a National Historic Landmark and inscribed on the UNESCO World Heritage List, is seeking a Café Assistant to provide excellent customer service by waiting on customers, help in the preparation and presentation of food and maintain a clean and stocked facility. 

Job Duties

• Ensures proper set up of the Café.
• Sets up pastry display.
• Preps, cooks and plates items for Café service to specification; will sometimes assist in other culinary functions as needed.
• Waits on customers and runs register; handles cash.
• Assists in maintaining inventory and monitoring shortages.
• Assists the Sous Chef or Executive Chef as needed.
• Supports the Conservancy’s cost containment and fundraising efforts and needs, as applicable.

Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to stand for up to eight hours.
• Must be able to bend, move and lift up to 40lbs.
• Ability to work with dangerous equipment, including knives, slicers and ovens.
• Frequent bending and stooping.
• Work in a hot environment, sometimes with or near open flame.

Preferred Qualifications

• Experience with food preparation, cooking service and preparation.
• Good customer service and organizational skills.
• Some experience handling cash preferred.
• Ability to multitask and work under pressure.
• Must be able to work evenings, weekends, holidays and be flexible with schedule and hours.

Location

This position's primary location(s): Fallingwater (Mill Run, PA)

Position Duration

This is a full-time hourly, seasonal position with benefits.

Pay

Pay range: $15.77 – $17.60 per hour

Application Process

Please send a cover letter, resume and salary requirements to wpcjobs@paconserve.org and list Café Assistant – Full-Time in the subject line.

Application Deadline

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Grant Accountant 

Headquarters - Pittsburgh Office (Pittsburgh, PA)

The Western Pennsylvania Conservancy protects and restores exceptional places to provide our region with clean water and healthy forests, wildlife and natural areas for the benefit of present and future generations.

The Conservancy creates green spaces and gardens, contributing to the vitality of our cities and towns, and preserves Fallingwater, a symbol of people living in harmony with nature. Fallingwater, a property entrusted to the Western Pennsylvania Conservancy and designated as a National Historic Landmark and inscribed on the UNESCO World Heritage List, is seeking a Grant Accountant. As an iconic museum destination with an international audience, Fallingwater offers its visitors an unparalleled experience and upholds the highest industry standards in customer service and hospitality. 

Reporting to the Senior Director, Management and Grants Accounting, the Grant Accountant will assist with the grant accounting process and also the day-to-day accounting operations for the Western Pennsylvania Conservancy and Fallingwater.

The Grant Accountant provides primary accounting functions for all grant monitoring administration, compliance, grant accounting and financial reports of awarded grants through their final closing. This position will assist with the annual financial audit and ensure a timely and accurate quarterly accounting close. This includes the regular review of grant expenses, including project and budget reconciliations.

Job Duties

• Manages grant accounting processes, including tracking expenses, reconciling accounts and preparing financial reports for multiple government and private funding agencies. 
• Ensures compliance with grant regulations and guidelines, including monitoring grant expenditures and maintaining documentation
• Prepares and submit grant invoices and financial reports to funding agencies
• Collaborates with project managers to develop grant budgets and monitor spending
• Reviews and assist with outgoing grants/contracts to assure consistency of proposals, standard formatting and compliance with funding guidelines
• Provides financial analysis and support for grant programs, including forecasting and budgeting 
• Maintains accurate and up-to-date records of grant-related transactions and activities
• Assists with annual financial audit and act as liaison to independent audit firm to ensure audit process runs smoothly
• Assist with preparation of Schedule of Expenditures of Financial Awards (SEFA)
• Assists with calculation of WPC’s fringe benefit and indirect cost rate proposals in accordance with Uniform Guidance and Office of Management & Budget A-122 cost principles
• Assists with review and preparation of WPC contracts for required goods, services and construction projects in accordance with purchasing policy, standard construction management/AIA guidelines, and funding agency requirements
• Maintains internal controls and safeguards for cash, revenue and expenditures while ensuring the integrity of all systems, processes and data
• Provides support for other accounting functions as needed, including assisting with Accounts Payable and other general accounting functions
• Supports the Conservancy’s cost containment and fundraising efforts and needs, as applicable
• Assists Senior Director, Management and Grants Accounting with special projects related to grants/contracts management accounting, budgeting, business plans, financial analysis, etc. 
• Other related responsibilities as necessary to accomplish department objectives

Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Utilizing keyboarding and fine motor skills
• Bending, twisting, lifting and carrying up to 25 pounds
• Sitting for periods in excess of 2 hours

Qualifications

• Bachelor’s degree in accounting, business administration or related field OR a combination of education and additional experience which provides the required knowledge and abilities
• 3 or more years experience in grant accounting, billing and contract management
• Strong knowledge of grant regulations and guidelines, including Federal and State grant requirements
• Solid experience in general accounting activities including accounts payable, accounts receivable, general ledger and financial statement preparation preferred
• Non-profit accounting experience preferred
• Advanced knowledge of accounting software and Microsoft Office suite including but not limited to proficient Excel skills
• Experience with Blackbaud NXT and ADP software preferred
• Excellent communication and interpersonal skills, with the ability to work collaboratively with cross-functional teams
• Strong analytical and problem-solving skills, with the ability to identify and resolve complex financial issues
• Very detail-oriented and highly organized, with the ability to manage multiple projects and priorities, and proven ability to meet strict deadlines

Location

This position's primary location(s): Headquarters - Pittsburgh Office (Pittsburgh, PA)

Position Duration

The is a regular full-time opportunity with full benefits. 

Pay

$51,000–$62,000 annually. Please include wage requirements. In consideration of advanced qualifications and ample experience, the pay may be higher than this range, as pay will be commensurate with experience.

Application Process

Please send a cover letter, resume and salary requirements to wpcjobs@paconserve.org and list Grant Accountant in the subject line.

Application Deadline

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Human Resources Assistant, Fallingwater, Part-time 

Fallingwater (Mill Run, PA)

Fallingwater, a property entrusted to the Western Pennsylvania Conservancy and designated as a National Historic Landmark and inscribed on the UNESCO World Heritage List, is seeking a highly motivated individual to serve as a part-time Human Resources Assistant, reporting to the Director of Human Resources. This position is responsible for supporting the handling of administrative tasks, maintaining records and personnel files, preparing for recruitment needs, onboarding new employees, providing assistance to payroll, and general human resources support.  

As an iconic museum destination with an international audience, Fallingwater offers its visitors an unparalleled experience and upholds the highest industry standards in customer service and hospitality. 

Job Duties

• Assists with maintaining permanent and electronic personnel records.  
• Performs administrative and clerical duties. 
• Participates in onboarding new employees. 
• Assists with FMLA documentation and tracking.
• Assists with the employee benefit programs such as collecting new hire enrollment forms and entering enrollments/changes with carriers.
• Reviews and proofs job descriptions as assigned.
• May be required to research specific guidelines and regulations pertaining to employment law.
• Assists with preparing documentation for payroll.
• Enters accident and injury reporting information for new worker compensation claims.
• Provides employer responses and separation details to unemployment compensation claim requests.
• Provides employment verifications as requested.
• Helps develop recruitment materials such as job postings, as well as reviewing and sorting employment applications.
• Assists with special projects.
• Other duties as assigned. 

Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Sitting and standing for extended periods of time (4 or more hours)
• Ability to lift up to 25 pounds
• Twisting
• Bending
• Utilizing keyboarding and fine motor skills   

Preferred Qualifications

• Associate degree in Human Resources or Business Management/Administration is required OR bachelor’s degree in a related field plus one (1) year of administrative experience OR in lieu of a post-high school graduate education, at least three (3) years of experience serving in a human resources role. 
• Experience in ADP Workforce Now preferred or experience with a similar web-based HR suite and database. 
• Excellent computer skills, including proficiency with Excel, Word, Power Point, Outlook, charts/graphs, other Microsoft Office software, and Google applications. 
• Professional phone and email etiquette is required. 
• Must possess excellent interpersonal skills and be customer service oriented.
• Excellent attention to detail and highly organized.
• Strong verbal and written communication skills.
• Ability to collaborate in a team environment and/or the ability to with minimal supervision, depending on the task.
• Flexibility to adjust daily routine to department needs and workload priorities.
• Ability to maintain confidentiality of protected and sensitive information is essential.
• Must possess critical thinking and problem-solving skills.
• Must be able to complete all physical requirements of the job with or without a reasonable accommodation. 

Location

This position's primary location(s): Fallingwater (Mill Run, PA)

Pay

The pay range is $16.30-18.17 per hour. Pay will be commensurate with experience.

Application Process

Please send a cover letter and resume to wpcjobs@paconserve.org and list subject: HR Assistant. 

Application Deadline

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Inventory Coordinator and E-Commerce Assistant

Fallingwater (Mill Run, PA)

The Western Pennsylvania Conservancy (WPC) is seeking an individual to fill the position of  Inventory Coordinator and E-Commerce Assistant at Fallingwater in Mill Run, Pa. This position will support Museum Store operations and continue to drive e-commerce growth at Fallingwater, a UNESCO World Heritage Site designed by Frank Lloyd Wright and located in Mill Run, Pa.  

The inventory coordinator and e-commerce assistant is responsible for both incoming and outgoing shipments to Fallingwater with a primary focus on store inventories and merchandise, while assisting with e-commerce orders. This position will report to the director of retail operations.  

Job Duties

• Accepts deliveries and shipments made to Fallingwater. 
• Opens and verifies accuracy of incoming inventory against various documents according to the policies and procedures set forth by WPC. 
• Reports damages and shortages to the store management team, in a timely and efficient manner.  Promptly identifies and reports damaged packages as they are being unloaded by carrier. Files damage reports with carriers.  
• Assists in tagging and labeling of merchandise as directed by the store management team. 
• Properly stocks and stores merchandise and inventories. 
• Assists in organizing and maintaining storage areas for the Museum Store.
• Uses company van to transport deliveries and merchandise throughout the site. 
• Complies with all security and safety procedures as established by the Conservancy and its security team. 
• Ensures that the company van has gas and is well maintained. 
• Ensures that van log is completed accurately and notes any discrepancies in travel and/or time.
• Assists with processing online orders through Fallingwater’s e-commerce site. 
• Assists with e-commerce orders and ensures that proper packaging is being followed to prevent damage in accordance with procedures established through our carriers such as FedEx, UPS and USPS. 
• Assists in processing e-commerce orders through Siriusware/Accesso in order to accurately reconcile inventory and financial/payment balances.
• Aids in shipping, receiving and online sales clerk duties. 
• Incorporates WPC’s constituent-focused customer service values in work habits and interaction with others. 
• Encourages visitors to become WPC members. 
• Supports WPC’s cost containment and fundraising efforts and needs, as applicable. 
• Supports WPC’s mission and goals.
• May occasionally wait on and assist customers with purchases in the Museum Store as needed. 
• May periodically be asked to pick-up or take mail at the post office as needed. 
• Picks up locally made product for the Museum Store. 
• Collaborates with shipping, receiving and online sales clerk duties. 
• Assists with maintaining receiving records in accordance with established policy. 
• Performs additional duties and responsibilities as needed. 

Requirements

• Must have experience with receiving and proper handling of shipments and deliveries
• Related stockroom experience in a retail setting is preferred, but not completely necessary
• Experience with computers and point-of-sale systems are required 
• Must have exceptional organization skills and be accurate with details 
• Excellent customer relations and communication skills are helpful 
• Must be a team player, and have the ability to work well with others 
• A valid driver’s license is required
• Flexibility with schedule and hours and ability to work weekends and holidays is necessary 
• To be able to complete all physical requirements of the job with or without a reasonable accommodation 

Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

• Lift up to 35 lbs. consistently, and up to 50 lbs. occasionally 
• Climb step stools and ladders 
• Reach overhead, stretch and bend over to access and store stock 
• Stand for long periods of time, at least 3 hours

Location

This position's primary location(s): Fallingwater (Mill Run, PA)

Position Duration

This is a full-time, hourly position.  

Pay

The starting pay range for this position is $17.26-$19.28 per hour. Please include salary expectations. In consideration of advanced qualifications and years of experience, the pay may be higher than this range, as candidate pay will commensurate with experience.

Application Process

Please send a cover letter and resume to wpcjobs@paconserve.org and list Inventory Coordinator and E-Commerce Assistant in the subject line.  

Application Deadline

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Sous Chef

Fallingwater (Mill Run, PA)

Fallingwater, a property entrusted to the Western Pennsylvania Conservancy and designated as a National Historic Landmark and inscribed on the UNESCO World Heritage List, is seeking a highly motivated and experienced professional as its new Sous Chef. An iconic museum destination with an international audience, Fallingwater offers its visitors an unparalleled experience and upholds the highest industry standards in customer service and hospitality. The Sous Chef plays a key role in upholding those standards by acting as the assistant to the Executive Chef. Duties include supervising the café staff at the Fallingwater Visitor Center, directing food preparation, helping with menu creation and meal design and assisting with special events. Our organization strives to operate as sustainably as possible and knowledge in sustainable food practices is preferred. Our ideal candidate is a creative, talented team leader that is passionate about participating in the creation of delicious seasonal food.

Job Duties

• Works directly with Executive Chef in all aspects of running a food service operation including organization, paperwork, cooking, employee training and supervision, inventorying, cleaning, menu production, and special event catering.
• Assists in the development of seasonal menus and meal design and develops new menu options based on seasonal change and customer demand.
• Assists in monitoring inventory at both Café and Kitchen.  Assists Executive Chef in ordering food and supplies as needed.
• Supervises Cafe staff, plans and schedules daily food production and foodservice sanitation, as directed by Executive Chef.  
• Assists Executive Chef in training new hires and existing staff, including training on continuing compliance with food service regulations, and in overall Café cleaning and maintenance.
• Upholds Fallingwater’s sustainability standards and meets all requirements of certification with theGreen Restaurant Association and Sustainable Pittsburgh Restaurants.
• Ensures that cash control measures in the Cafe are followed.
• Oversees general Cafe cleaning and maintenance to ensure aesthetic standards are maintained.
• Assists with customer complaints and difficult customers.
• Supports the Conservancy’s cost containment and fundraising efforts and needs, as applicable and directed by the Executive Chef.
• Performs additional duties and responsibilities as requested.

Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to lift up to 40 lbs
• Ability to regularly reach with hands and arms and talk or hear while performing job duties
• Ability to sit for extended periods while prepping food; use hands to finger, handle or feel; and climb or balance
• Ability to stand for extended periods throughout the work day, as well as stoop, kneel, crouch, or crawl
• Specific vision abilities required by this job include distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
• Ability to work in an environment with moderate to high noise level
• Ability to work in an environment with exposure to fumes and vibrations
• Ability to drive a motor vehicle 

Qualifications

• Minimum of two years of formal culinary/foodservice management training or commensurate experience; minimum of two years of culinary preparation experience; minimum two years of culinary management experience in similar volume operation with comparable duties and responsibilities.
• Must be well versed in a wide variety of cooking skills, techniques and possess a knowledge of food presentation.
• Must have or be able to obtain current certifications and licenses required by local, state, and/or Federal guidelines for food production management.
• Must be able to successfully complete training to be ServSafe certified through the National Restaurant Association.
• Knowledge in sustainable food practices is preferred.
• Proven skills as a strong team player with some experience supervising employees and with professional kitchen organization is required.
• Must be able to work weekends and holidays, be able to work overtime as necessary, and show flexibility with scheduling and hours.
• Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers, staff, customers, and general public.
• Proficiency with MS Office software and experience with POS systems required. 
• Valid driver’s license required.
• To be able to complete all physical requirements of the job with or without a reasonable accommodation.

Preferred Qualifications

• Experience with food preparation, cooking service and preparation
• Good customer service and organizational skills
• Some experience handling cash
• Some knowledge of food preparation and presentation
• Must be able to work evenings, weekends, holidays and be flexible with schedule and hours 

Location

This position's primary location(s): Fallingwater (Mill Run, PA)

Position Duration

This is a full-time, seasonal position with benefits.

Pay

The pay range of this position is $25.05-$28.32 an hour. Please include pay requirements, as employment offer will commensurate with experience.

Application Process

To apply, please send a letter and resume to wpcjobs@paconserve.org and list Sous Chef in the subject line.

Application Deadline

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Café Assistant – Part Time

Fallingwater (Mill Run, PA)

Fallingwater, a property entrusted to the Western Pennsylvania Conservancy and designated as a National Historic Landmark and inscribed on the UNESCO World Heritage List, is seeking a Café Assistant to provide excellent customer service by waiting on customers, help in the preparation and presentation of food and maintain a clean and stocked facility.

Job Duties

• Ensures proper set up of the Café.
• Sets up pastry display.
• Preps, cooks and plates items for Café service to specification; will sometimes assist in other culinary functions as needed.
• Waits on customers and runs register; handles cash.Assists in maintaining inventory and monitoring shortages.
• Assists the Sous Chef or Executive Chef as needed.
• Supports the Conservancy’s cost containment and fundraising efforts and needs, as applicable.

Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to stand for up to eight hours.
• Must be able to bend, move and lift up to 40lbs.
• Ability to work with dangerous equipment, including knives, slicers and ovens.
• Frequent bending and stooping.
• Work in a hot environment, sometimes with or near open flame.

Preferred Qualifications

• Experience with food preparation, cooking service and preparation.
• Good customer service and organizational skills.
• Some experience handling cash preferred.
• Ability to multitask and work under pressure.
• Must be able to work evenings, weekends, holidays and be flexible with schedule and hours.

Location

This position's primary location(s): Fallingwater (Mill Run, PA)

Position Duration

This is a part-time hourly, seasonal position.

Pay

Pay range: $16.30-$18.17 per hour

Application Process

Please send a letter, résumé and salary requirements to wpcjobs@paconserve.org and list Café Assistant – Part-Time in the subject line.

Application Deadline

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Museum Store Retail Sales Associate – Full Time

Fallingwater (Mill Run, PA)

Fallingwater, a property entrusted to the Western Pennsylvania Conservancy and designated as a National Historic Landmark and inscribed on the UNESCO World Heritage List, is seeking a full-time Museum Store Retail Sales Associate. The function of this position is to assist in the day-to-day operations of the Museum Store, with a focus on selling merchandise and providing excellent customer service.

As an iconic museum destination with an international audience, Fallingwater offers its visitors an unparalleled experience and upholds the highest industry standards in customer service and hospitality.

Job Duties

• Assist senior staff in daily cash receipts/closing report and item reports.
• Assist in opening and closing procedures, including cash handling and balancing register at the end of the day.
• Assist in the proper handling of inventory, and take steps to prevent damage.
• Serve and assist customers with purchases.
• Provide exceptional customer service.
• Restock inventory in Store; inform senior staff when product is low.
• Assist with end-of-year inventory count.
• Incorporate WPC’s constituent-focused customer service values in work habits and interaction with others.
• Encourage visitors to become members. Sell WPC memberships in Museum Store.
• Support the Conservancy’s cost containment and fundraising efforts and needs, as applicable.
• Clean the Museum Store and maintain its appearance daily.
• Perform additional duties and responsibilities as needed.

Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Lift up to 30 lbs. consistently, and up to 50 lbs. occasionally.
• Climb step stools and ladders.
• Reach overhead, stretch and bend over to access and store stock.
• Stand for long periods of time (at least three hours).

Qualifications

• At least two years of retail sales experience is required. Relevant sales experience in a gift store, boutique or home décor environment is desirable.
• Professional customer service skills and ability to communicate effectively are required.
• Must demonstrate a professional and positive attitude especially when communicating with customers, fellow co-workers and management team.
• Must be familiar with computerized Point of Sales systems and possess applicable computer skills.
• Experience with cash handling is strongly preferred.
• Flexibility with schedule, hours and ability to work weekends and holidays are required.
• Ability to meet all physical requirements of the job with or without a reasonable accommodation.

Location

This position's primary location(s): Fallingwater (Mill Run, PA)

Position Duration

This is a full-time, seasonal position with benefits.

Pay

We offer a competitive salary with a comprehensive benefits package. The starting range for this position is $16.88-18.80/hour.

Application Process

Please send a letter, resume and salary requirements to wpcjobs@paconserve.org and list FT Museum Store Retail Sales Associate in the subject line.

Application Deadline

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