Job Openings

Careers at the Western Pennsylvania Conservancy are rewarding in more ways than one. While working at the Western Pennsylvania Conservancy, including at Fallingwater, you’ll experience an unusually deep sense of accomplishment, pride and camaraderie with other like-minded professionals.

Current Job Openings

Visitor Services Representative – Part Time

Fallingwater (Mill Run, PA)

The Western Pennsylvania Conservancy (WPC), at our Fallingwater location, seeks a highly motivated person who will be responsible for taking and updating reservations and visitor information, greeting visitors, selling admission tickets and staffing the information desk and working with internet ticket sales. Assists with Fallingwater special events, as needed.

Job Duties

  • Trains and works at all areas within Visitor Services including, admissions booth, reservation office, information desk, group sales and shuttle driver when needed.
  • Communicates with individuals who are interested in Fallingwater. Completes visitor requests for information and mails brochures as requested. Answers visitors’ questions in person, on the telephone, via email; and directs visitors to proper areas.
  • Compiles end of day paperwork on a daily basis, including cash and credit card receipts.
  • Follows cash handling procedures in the admissions booth, information desk and reservations office as established by the Visitors Services Manager, Operations Supervisor and Finance Department.
  • Tallies daily attendance numbers and assists in managing visitor flow through the control of daily reservations and visitors entering the property.
  • Maintains ongoing communication with on-site staff and work stations to ensure a smooth visitor services process by notifying all appropriate areas, including admission booth, information desk, museum shop, café, and floor supervisor of reservation totals and special situations.
  • Maintains the visitor services database:
    1. Enters new reservations and update existing information received by telephone, mail, email in the reservation office
    2. Compile daily summary report, generate and send email confirmations.
    3. Sell tour tickets and process payments. through reservations office, at admissions booth or information desk.
    4. Compile daily internet sales and/or gift card redemptions and activations reports.
    5. As assigned, complete group reservations, lodging partner reservations, and maintain lodging partner account statements.
  • Assists with reservations, information and admissions concerning special events held at Fallingwater and the Barn at Fallingwater, as requested. Provides other support to Special Events as needed including scheduling, set-up and clean-up. · Supports the Conservancy’s cost containment and fundraising efforts and needs, as applicable. · Performs additional duties and responsibilities as needed.

Absolute Requirements

  • High school diploma or GED preferred.
  • Must have good verbal and written communications skills, professional telephone etiquette and a strong customer service orientation.
  • Must have excellent interpersonal skills and be able to work well independently and with others. Must present a positive and friendly image to visitors.
  • Must be detail-oriented and have a working knowledge of office procedures. A working knowledge of word processing and database software is required.
  • Must maintain a good knowledge of Fallingwater and environs and WPC.
  • Ability to work weekends and holidays and flexibility with hours and schedule is required.
  • Previous experience in handling cash; accuracy and attention to detail.
  • Must be able to remain calm under pressure.

Location: The position is based at Fallingwater in Mill Run, Pa.

Position Duration: This a regular/seasonal part-time position.

Pay: We offer a competitive salary.

Application Process: Please send a letter, resume and salary requirements to wpcjobs@paconserve.org and list Visitor Services Representative in the subject line.

Application Deadline: Until filled

Security Officer - Part Time

Fallingwater (Mill Run, PA)

The Western Pennsylvania Conservancy (WPC), at our Fallingwater location, seeks a highly motivated individual as part-time Security Officer. The position will assist the director of security in maintaining the physical security systems and activities related to the protection, safeguarding and security of the Fallingwater site and WPC properties and buildings adjacent to the site. The officer provides for a secure environment for visitors and staff.

Job Duties

  • Assists director with the preventative maintenance and minor repair of security equipment as requested
  • Monitors security of buildings, collections and grounds
  • Acts as first responder to emergencies
  • Prepares incident reports and accident reports
  • Intercedes and handles disruptive visitors, as requested
  • Reports unusual incidents to Director of Security
  • Monitors video surveillance systems
  • Keeps log on security and safety related incidents
  • Supports the Conservancy’s cost containment and fundraising efforts and needs, as applicable

Absolute Requirements

  • Ability to work weekends and holidays and flexibility with schedule and hours
  • Ability to work scheduled or rotating shifts include the evening, night, and day shifts
  • Operates in all interior and exterior environments in all weather conditions
  • Act 33 and 34 clearances required within first six months of employment

Physical Requirements

  • Operates in all interior and exterior environments in all weather conditions

 Preferred Qualifications 

  • Associate degree in security related field or a minimum of two years prior security experience with high exposure to the general public
  • Security experience in a museum setting
  • Proven ability to follow detailed procedures and policies
  • Knowledge of security alarm, access control and video surveillance systems
  • Current certification in first aid and CPR
  • Good communication and interpersonal skills
  • Must be able to interact positively and professionally with visitors and staff, and remain calm under pressure
  • Ability to work all shifts

Location: The position is based at Fallingwater in Mill Run, Pa.

Position Duration: This is a regular part-time position.

Pay: Please include salary requirements, as salary is commensurate with experience.

Application Process: Please send a letter, resume and salary requirements to wpcjobs@paconserve.org and list Security Officer in the subject line.

Application Deadline: Until filled

TreeVitalize Program Supervisor

Harrisburg, PA

The Western Pennsylvania Conservancy (WPC)'s Director of Community Forestry and TreeVitalize Pittsburgh jointly with the Department of Conservation and Natural Resources’ Section Chief for the Bureau of Rural and Community Forestry. Western Pennsylvania Conservancy (WPC), in cooperation with the Pennsylvania Department of Conservation & Natural Resources (DCNR) Bureau of Forestry (BOF), seeks a highly motivated, driven, and well-organized individual to help promote and manage urban and community forestry efforts in Pennsylvania. The ideal candidate will have excellent interpersonal and communication skills, exhibit outstanding planning skills, and demonstrate the ability to build trusting relationships with cross-sector partners. Knowledge of urban and community forestry, tree identification, and PA natural resources is desirable. Competencies in supervisory skills, grant management, and partnership building are highly valuable. A four-year degree in natural resources, environmental studies, or urban planning or a related degree and equivalent experience are required. Must be willing to travel around PA for site visits and meetings on a regular basis.

The purpose of this position is to further the goals of the Bureau of Forestry’s Urban & Community Forestry Program, also known as TreeVitalize. The TreeVitalize Program seeks to educate citizens and increase quality of life for Pennsylvanians in urban/suburban settings through tree planting and tree care work. TreeVitalize helps citizens understand the myriad benefits of planting trees, the importance of keeping existing trees in the community healthy, and the value of sufficient tree canopy. The program also encourages and provides outlets for citizens and municipalities to take action to improve their urban and community forest.

Job Duties

  • Guide and manage the TreeVitalize program statewide, providing leadership and coordination among the TreeVitalize Partnership across the Commonwealth
  • Coordinate and advocate for resources including funding, reporting, broader messaging, training, etc. of the TreeVitalize Partnership to build the group’s collective momentum
  • Provide strategic input and direction, assistance, and information to the State Forester’s office, Divisions, and field offices of the Bureau by conducting support activities for the Bureau’s Urban and Community Forestry program

 Absolute Requirements

  • ­Position based at the Bureau of Forestry’s Central Office in Harrisburg, Pennsylvania--with remote working options available with a PA residence
  • Bachelor’s or Master’s degree in a natural resource-related/environmental field; minimum of three years of experience required
  • A strong interest in urban and community forestry, community greening work, and community engagement
  • Experience with project management, such as fundraising, managing grants, developing and managing budgets, building partnerships, and supervising staff
  • Experience in running statewide, multi-county, or other large-scale programs or projects
  • Excellent interpersonal and communication skills are required; must have the ability to work effectively and collaboratively with multiple stakeholders from all backgrounds, including community leaders, government officials, Commonwealth citizens
  • Excellent organizational skills and able to handle multiple tasks and priorities at a fast pace
  • Excellent work ethic, drive, and motivation to succeed as an individual and a team player
  • Self-starter: able to set goals, carry out complex projects and document results
  • Team-builder: work collaboratively with and provide leadership to internal and external teams
  • Public presentation experience and skills required
  • Must be flexible with schedule and willing to work evenings and weekends, as needed
  • Must possess a valid driver’s license and be willing/able to travel to various locations throughout the Commonwealth, and beyond, on a regular basis

 Preferred Qualifications

  • ­Degrees, certificates, coursework, or experience in business, communications, marketing or other subjects that would be helpful to the position
  • Experience using Geographic Information System (GIS) software applications
  • Experience leading public-private partnerships
  • Some horticultural and/or forestry expertise is desirable
  • Prior supervisory experience

Location: The position is based in Harrisburg, Pa.

Position Duration: This is a full-time position with benefits.

Pay: We offer a competitive salary with a comprehensive benefits package.

Application Process: Please send a letter, resume and salary requirements to wpcjobs@paconserve.org and list Treevitalize Program Supervisor in the subject line.

Application Deadline: Until filled

Café Assistant

Fallingwater (Mill Run, PA)

The Western Pennsylvania Conservancy (WPC), at our Fallingwater location, seeks a highly motivated person as its Café Assistant who will provide customer service and will wait on customers in the café and assist in preparing and presentation of food.

Job Duties

  • Keeps Café clean and neat
  • Preps, cooks and plates items for Café service, grab-and-go, table service and special events as needed
  • Waits on customers, runs cash register, balances at end of day
  • Assists in maintaining inventory, monitors shortages and informs co-workers, assistant manager or manager as needed
  • Supports the Conservancy’s cost containment and fundraising efforts and needs, as applicable

Preferred Qualifications

  • Experience with food preparation, cooking service and preparation
  • Good customer service and organizational skills
  • Some experience handling cash
  • Some knowledge of food preparation and presentation
  • Must be able to work evenings, weekends, holidays and be flexible with schedule and hours

Location: The position is based at Fallingwater in Mill Run, Pa.

Position Duration: This is a regular/seasonal full-time or part-time position.

Pay: We offer a competitive salary.

Application Process: Please send a letter, résumé and salary requirements to wpcjobs@paconserve.org and list Café Assistantin the subject line.

Application Deadline: Until filled

Custodian -  Part Time

Fallingwater (Mill Run, PA)

The Western Pennsylvania Conservancy (WPC), at our Fallingwater location, seeks a highly motivated person as its Custodian. The custodian will be responsible for cleaning buildings, removing debris and keeping areas neat and clean. The focus of work will mainly be at the Visitor Center Pavilion and the Barn at Fallingwater, however work may be assigned in other locations at Fallingwater as needed.

Job Duties

  • Checks restrooms at the Visitor Center Pavilion hourly and cleans restrooms and replenishes toilet paper and soap dispenser, as needed.
  • Keeps Visitor Center Pavilion swept and mopped, picks up trash, removes leaves and other debris, keeps windows clean, wipes off desk surfaces, and in the winter may be required to handle minor snow removal on steps to the pavilion. Assists Café with keeping tables clean, as needed.
  • Responds to minor maintenance issues in the pavilion and fixes or reports items needing repaired to maintenance. Visually inspects lights and changes light bulbs as needed.
  • Monitors bathroom supply needs and reports when supplies need replenished.
  • Works at the Fallingwater Barn as scheduled, sweeps and mops floors, cleans bathrooms and replenishes supplies.
  • Cleans Barn offices as scheduled, including mopping, vacuuming, dusting, sweeping, emptying trash and washing windows.
  • Assists staff with set up and clean up for special events at the Barn, ancillary buildings and museum as assigned.
  • Maintains necessary supplies at the Barn and reports any needed supply orders.
  • Assists with basic exterior maintenance at the Barn, such as sweeping and spider web removal.

Absolute Requirements 

  • Flexibility with schedule and hours is required

Requirements 

  • Understanding of janitorial procedures
  • Ability to well work independently and with others
  • Ability to effectively manage time throughout the day
  • Ability to work with cleaning fluids and other chemicals
  • Ability to work weekends and holidays

Physical Requirements

  • Ability to climb ladders, move tables and chairs, lift up to 35 lbs and operate equipment such as brooms, mops, leaf blower, snow shovel, toilet plunger, vacuum and floor buffer.

 Preferred Qualifications 

  • Understanding of janitorial procedures
  • Ability to well work independently and with others
  • Ability to effectively manage time throughout the day
  • Ability to work with cleaning fluids and other chemicals
  • Ability to climb ladders, move tables and chairs, lift up to 35 lbs, operate equipment such as brooms, mops, leaf blower, snow shovel, toilet plunger, vacuum, and floor buffer
  • Ability to work weekends and holidays
  • Flexibility with schedule and hours is required
  • Valid Pennsylvania driver’s license is required

Location: The positions are based at Fallingwater in Mill Run, Pa.

Position Duration: This is a regular/seasonal part-time position.

Pay: Please include salary requirements, as salary is commensurate with experience

Application Process: Please send a cover letter, resume and salary requirements to wpcjobs@paconserve.org and list Custodian in the subject line.

Application Deadline: Until filled

Executive Chef

Fallingwater (Mill Run, PA)

The Western Pennsylvania Conservancy (WPC), at our Fallingwater location, seeks a highly motivated person as its Executive Chef. Under limited supervision by the director of Fallingwater, the executive chef manages all aspects of Fallingwater's food service operations, including the on-site café, beverage program, special events catering and limited catering for the Fallingwater Institute. This includes preparation of food, menu development and food purchase specifications. The chef directly supervises kitchen, catering and café staff, and must maintain the highest professional food quality and sanitation standards, as well as sustainable operations meeting Green Restaurant Association requirements.

Job Duties

  • Develops and prices menus; creates attractive seasonal menu items with a goal of using locally and/or sustainably produced foods, and food displays, researches and tests new recipes.
  • Cooks or directly supervises the cooking of items for the Fallingwater Café, special events, and Fallingwater Institute programs hosted at the house.
  • Evaluates food products to ensure that quality standards are consistently met.
  • Purchases food, supplies and equipment for café, sourcing as sustainably as possible. Conducts regular physical inventories of food supplies and assesses projected needs. Orders all food and supplies for Café and certain special event/catering services.
  • Oversees the Fallingwater wine and beverage program, working with Security to maintain inventories for all alcoholic beverages.
  • Reviews and approves all food expenses and invoices.
  • Prepares necessary data for the budget in area of responsibility; projects annual food and labor costs and monitors actual financial results
  • Prepares monthly food service operations report; takes corrective action where necessary to help ensure financial goals are met.
  • Oversees inventory control and prepares year-end inventory analysis.
  • Ensures that cash control measures in all food service operations are followed.
  • Hires, trains, schedules and supervises all food service staff.
  • Prepares food items for daily Cafe menu, group dining and certain special events.
  • Carries out management responsibilities in accordance with the Conservancy’s policies, programs and procedures. These responsibilities include the development and administration of budgetary information; recommending and/or approving staff changes or actions; ensuring appropriate training and staff development; providing advice and guidance on the more complex aspects of the job; and resolving complaints or related divisional issues.
  • Handles customer complaints and difficult customers.
  • Supports the Conservancy’s cost containment and fundraising efforts and needs, as applicable.
  • Performs additional duties and responsibilities as needed.

Absolute Requirements 

  • Advanced education in food preparation or equivalent experience is required. Chef with at least three years of experience in food preparation with the ability to attractively present food is required.
  • Prior supervisory experience is required. Must have the ability to plan work schedules and assign duties; ability to provide or arrange for training; ability to supervisor employees
  • High level of skill and abilities in planning and preparing a variety of menus/recipes
  • Knowledge of supplies, equipment and services necessary to run an efficient kitchen
  • Good interpersonal skills and ability to work well with managers and staff is essential

Preferred Qualifications

  • Knowledge of catering for special events preferred
  • Ability to deal with suppliers and vendors
  • Knowledge of local suppliers helpful

Location: The position is based at Fallingwater in Mill Run, Pa.

Position Duration: This is a regular, full-time opportunity with benefits.

Pay: We offer a competitive salary with a comprehensive benefits package.

Application Process: Please send a cover letter, resume and salary requirements to wpcjobs@paconserve.org and list Executive Chef in the subject line.

Application Deadline: Until filled

Director, Human Resources

Fallingwater (Mill Run, PA) and Pittsburgh, PA

The Western Pennsylvania Conservancy (WPC)  seeks a Director of  Human Resources.

This person is responsible for administration, management, planning and development of all human resource functions for WPC, ensuring legal compliance and implementation of the Conservancy’s mission.

This person is responsible for human resource management for the Conservancy, including EEO regulatory compliance, recruitment and selection, compensation, wage and salary administration, benefit administration, performance management, employee relations, corrective action and disciplinary issues and termination.

Job Description

     Development of the Human Resources Program

  • Defines, recommends and implements personnel policies and procedure; prepares and maintains employee handbook on policies and procedures.
  • Confers with executive/senior management to review achievements and discuss required changes in goals and objectives resulting from current status and conditions. Evaluates reports, decisions and results of human resources department in relation to established goals. Recommends new approaches, policies and procedures to effect continual improvements in efficiency of human resources department and services performed. Functions as a strategic member of the senior management team.
  • Responsible for the development and administration of human resources budget, including review and approval of all human resources expenses and invoices in accordance with established policies and procedures.

     Employee Relations

  • Performs the completion of all exempt and nonexempt recruitment activities, including the administration of the job posting program, advertising, screening, interviewing, selection and new employee orientation. Processes new employee onboarding and change-of status forms.
  • Designs, recommends and implements the Conservancy’s performance management program. Distributes performance appraisal reminders, reviews and approves all performance appraisals and merit increases. Tracks performance appraisals to ensure they are completed within the proper timeline.
  • Assists with organizational training and development initiatives. Develops and implements training and development needs analysis to determine education, training and competency levels of staff. Works with division managers to identify skill gaps and to develop individual training and development plans. Develops organization-wide training and development plans for major skill/development needs. Assists with determination of training content, delivery and evaluation of programs.
  • Works with managers and employees to identify and resolve employee relations issues. Assists managers with performance and disciplinary issues.
  • Conducts exit interviews and handles all aspects of separation of employment.

     Compensation and Benefits

  • Maintains the Conservancy’s compensation program and salary administration policies, classifies/reclassifies positions, writes and updates job descriptions, and provides for annual/bi-annual wage and salary market surveys and updates to salary ranges. Reviews and approves all salary increases and decisions in accordance with board approved policy.
  • Responsible for the development, maintenance and revision of fringe benefits package. Performs all benefit administration, including claims resolution, change reporting, approving invoices for payment, annual re-evaluation of benefit programs and policies.
  • Functions as Pension Plan Administrator and works with auditors on pension plan audits and preparation of 5500s and other regulatory reporting as required by the Department of Labor and Internal Revenue Service.  Provides for enrollment and staff training by TIAA-CREF.

     Human Resources Information Systems (HRIS)

  • Manages the development and maintenance of the human resources section of the intranet to ensure current, accurate information and policies/procedures.
  • Utilizes HRIS to the Conservancy’s recordkeeping and management advantage.

     Compliance and Professional Development

  • Monitors and ensures compliance with federal, state and local employment laws and regulations, and recommends best practices; reviews and modifies policies and practices to maintain compliance.
  • Maintains knowledge of trends, best practices, regulatory changes and new technologies in human resources, talent management and employment law; applies this knowledge to communicate changes in policy, practice and resources to executive/senior management.
  • Maintains OSHA compliance logs and all required paperwork regarding workplace injuries and illnesses, files worker’s compensation claims, and assists with employee safety programs. Assists vice president/chief financial officer with insurance programs and risk management, as requested.

     Organization Goals and Mission

  • Participates with executive/senior management in strategic and organizational planning and is responsible for the development and implementation of human resource initiatives to accomplish the strategic goals of the organization. Provides support to Personnel Committee meetings with the Board of Directors.
  • Assists organization with diversity initiatives. Analyzes internal workforce demographics to identify where diversity could be improved.  Works with recruiting managers to identify and utilize recruiting sources that could provide qualified minority applicants.
  • Supports the Conservancy’s cost containment and fundraising efforts and needs, as applicable.
  • May serve on various internal and external committees, as appropriate.

Physical Requirements

  • Prolonged periods of sitting at a desk and working on a computer.

Qualifications

  • Excellent interpersonal, written and oral communication skills – including the ability to make presentations to the general public and peer audiences.
  • Excellent facilitation and coaching skills – must have the ability to work well inter- and intra-departmentally.
  • Excellent organizational skills – must be able to demonstrate prior success at executing projects in a timely manner and in achieving results on schedule. Must be able to manage multiple projects and priorities simultaneously.
  • Strong planning skills – must be able to develop and implement tactical plans from established strategic goals.
  • Excellent computer skills in a Microsoft Windows environment.
  • Training/development background preferred.

Preferred Qualifications

  • Eight (8) years experience in public or private human resource management; OR
  • A bachelor’s degree in Human Resources, Business Administration, or related field, and five (5) years HR generalist experience; ORA master’s degree in human resource management or related personnel/human resource field; OR
  • Any equivalent combination of experience and training that provides the required knowledge, skills and abilities.
  • Senior Professional in Human Resources (SPHR), and/or SHRM-SCP, SHRM certification strongly preferred.

Location: The position is based in Pittsburgh, Pa. and at Fallingwater in Mill Run, Pa.

Position Duration: This is a regular full-time opportunity with full benefits.

Pay: Please include salary requirements, as salary is commensurate with experience.

Application Process: Please send a letter, resume and salary requirements to wpcjobs@paconserve.org and list Director of Human Resources in the subject line.

Application Deadline: November 15, 2021

The Western Pennsylvania Conservancy considers applicants and volunteers without regard to race, color, religion, ancestry, national origin, age, sex, sexual preference, disability, marital status or veteran status. Read the WPC Equal Opportunity Employer Statement.