Conservation Administrator – Land Conservation and Stewardship Program

Headquarters - Pittsburgh Office (Pittsburgh, PA)

The Western Pennsylvania Conservancy has been dedicated to protecting and restoring the region’s exceptional natural places since 1932. As a member-based nonprofit organization, we work in cities and towns across Western Pennsylvania and rely on the help of thousands of members, partners and volunteers. We are making a difference in our region’s water, land and life. We do this work for the benefit of wildlife and people who call Western Pennsylvania home, and for future generations.  

We are seeking an individual to fill the position of Conservation Administrator-Land Conservation and Stewardship Program in our Pittsburgh office.  The Land Conservation and Stewardship Program (LCS) Conservation Administrator is responsible for carrying out a variety of tasks related to program operations and finances.  The Conservation Administrator reports directly to, and works closely with the Vice President, Land Conservation to carry out their responsibilities. 

Job Duties

• Performs a variety of administrative tasks, as necessary, for LCS staff, including but not limited to, tracking project timelines, budgets, expenses, invoicing, reporting, and staff time.  Carries out related clerical and staff or project support duties as needed.  Most of this should be accomplished by assisting LCS staff with populating and managing a database called Landscape or spreadsheets for LCS projects. 

• Maintains and manages electronic and paper filing systems, including project files and staff procedures, checklists and sample documents. 

• Coordinates, assembles, reviews and edits information for Institutional Advancement, Finance and Administration, and President about the status of deliverables and expenditures for grants, including regular grant reports.  Codes and processes checks that WPC receives from tenants, gas companies and others.  Uses Financial Edge/Intacct and Salesforce as needed. 

• Reviews and revises information for WPC board and executive committee, including descriptions, resolutions and supporting materials, such as power points, maps and other background materials.   

• Reviews land protection documents submitted from LCS staff to Vice President for consistency with board and executive committee resolutions and other communications with the board and executive committee. 

• Works with Vice President to manage special projects, develop grant proposals and produce other program materials, coordinating the activities of other staff members to ensure timely delivery of products. 

• Assists the Vice President with budgeting and planning for budgeting for future years.  Supports the Vice President with preparation and review of spreadsheets and Financial Edge/Intacct software reports. 

• Assists LCS staff with outreach, especially preparing mailings and setting up meetings.  

• Responds first to inquiries from the public, WPC members and others about general land protection and stewardship issues, lands for sale on the WPC website, and lands they want to sell to WPC. 

• Coordinates and prepares payments due for property taxes of properties owned by WPC. 

• Attends LCS program meetings and functions, taking minutes when requested. Works with staff to prepare meeting agendas as needed. 

• Assists LCS staff with scheduling meetings at WPC and use of the projector. 

• Supports the Conservancy’s cost containment and fund-raising efforts and needs, as applicable. 

• Assists staff with the coordination of WPC office leases.  

• Coordinates volunteers and volunteer projects. Maintains volunteer information in Salesforce 

• Works from the Pittsburgh office. With the permission of the Vice President, Land Conservation, some work can be performed from home or another remote location. Supports front desk receptionist as needed, which is typically about one hour per week. 

• Represents LCS and WPC as requested at external meetings and on committees. 

• Performs additional duties and responsibilities as assigned. 

Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Utilizing keyboarding and fine motor skills  

• Sedentary work 

• Speaking and hearing in-person, telephone, and other remote speech  

• Seeing with near and far visual acuity 

Qualifications

• Strong organizational, time management and communications skills. 

• Experience working on complex projects, multiple tasks and assignments involving other staff.  

• Proficient with or ability to learn various software programs including Microsoft Excel, SharePoint, Windows programs, Salesforce and Intacct financial system.  

• Comfortable with reviewing and revising Excel spreadsheets and other financial documents.   

• Ability and experience in reviewing and editing documents as well as producing clear written summaries of documents or reports. 

• Cooperative work ethic, good interpersonal and communications skills (verbal and written) and ability to work with a wide range of people. 

• To be able to complete all physical requirements of the job with or without a reasonable accommodation. 

Location

This position's primary location(s): Headquarters - Pittsburgh Office (Pittsburgh, PA)

Position Duration

This is a regular, full-time opportunity, which includes a robust benefits package.

Pay

Hiring Range: The starting pay range for this position is $51,900-$58,700 annually.  Please include salary expectations.  In consideration of advanced qualifications and years of experience, the pay may be higher than this range, as candidate pay will be commensurate with experience. 

Benefits: We offer a robust and competitive benefits package which includes paid time off, medical, dental, vision, life insurance/AD&D, short-term disability, long-term disability, 403(a) and 403(b) retirement plans including generous employer match, EAP, and more! 

Application Process

Please send a cover letter, resume, salary expectations, and referral source to wpcjobs@paconserve.org and list CONSERVATION ADMINISTRATOR – LAND CONSERVATION AND STEWARDSHIP PROGRAM in the subject line.

Application Deadline

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Front Desk Administrator

Headquarters - Pittsburgh Office (Pittsburgh, PA)

The Western Pennsylvania Conservancy has been dedicated to protecting and restoring the region’s exceptional natural places since 1932. As a member-based nonprofit organization, we work in cities and towns across Western Pennsylvania and rely on the help of thousands of members, partners and volunteers. We are making a difference in our region’s water, land and life. We do this work for the benefit of wildlife and people who call Western Pennsylvania home, and for future generations. 

We are seeking an individual to fill the position of Front Desk Administrator in our Pittsburgh office. This position receives and greets visitors, determines the nature of business, and directs callers to their destination by performing the following duties: operates central telephone console to receive incoming calls, and provides clerical and general office support to headquarters staff, as required. This position reports directly to the Executive Assistant. 

Job Duties

• Greets all visitors, determines the nature of their business, ensures appropriate security procedures and directs caller to their destination.
• Operates central telephone console to receive incoming calls, routing them to appropriate staff.  Records and distributes messages and faxes to staff by email through Outlook, when appropriate.
• Maintains call log for all received calls, noting means of dispatch to staff.
• Monitors headquarters staff attendance and location to ensure appropriate responses for inquiries or emergencies.  Keeps regular and visiting staff sign-in sheets current.  Responsible for coordinating and executing emergency response procedures for Pittsburgh office.
• Reports to supervisor and assists IT staff for staff use of the telephone system related telephone equipment and line problems with remote and on-site service providers.
• Serves as back up to Executive Administrator in conveying security system related communication with WPC Director of Security.
• Sorts all incoming mail within an hour of arrival.  Opens and distributes mail in accordance with established mail and cash receipts policy.  If mail is received late in the day, ensures all cash receipts are given to accounting for secure storage overnight, and processed next business day
• Follows finance and administration procedure for handling checks received, including scanning of all checks and accompanying relevant documents, distributing scanned images to required staff, and maintaining online database of daily check log, accessible for use by internal accounting staff and external auditor requirements.
• Follows finance and administration procedures for scanning of invoices received through mail into PaperSave database.  Ensures all daily invoices are scanned and given to accounting.
• Maintains schedule and documentation for the sharing of WPC vehicle and keys.
• Periodically assists other departments with administrative support projects as approved by manager.
• Assists in keeping Resource Center stocked with informational literature.
• Responds to information requests, as needed.
• Keeps first-floor supply cabinets and common areas neat, orderly and stocked.
• Performs a variety of general office duties including: 

• • Distributes publications and supplies utilized by staff 

• • Obtains and maintains supplies for kitchen, office, mailing, and copy equipment.  Manages maintenance (including service calls) for copier, fax and postage machines in front desk area 

• • When necessary, initiates service calls for routine building maintenance and building equipment service with supervisor approval 

• • Shares responsibility with Administrative Support Team in maintaining various online schedules, logs, and records for items utilized or purchased such as shared conference rooms, A/V equipment, room preparation, assisting with meeting events and general office tasks, etc.   

• • Executes all administrative support staff needs for use of office equipment at Front Desk; sends faxes, operates copier and postage machine (with exception of specific, large mailings), and documents and reports departmental postage usage to accounting staff through on-line reporting 

• • Manages business card and nametag orders for new staff 

• • Manages, re-assigns and communicates shared tasks list to Pittsburgh staff 

• • Prepares and sends all outgoing packages for Pittsburgh staff 

• Supports Executive Assistant through execution of memos, correspondence, reports, and other documents, as directed, using Word and Excel programs.
• Supports the Conservancy’s fundraising efforts and needs, as applicable.
• Supplies staff with current phone listing per IT Outlook file.
• May give tours of building.
• Performs additional duties and responsibilities, as required.  

Physical Requirements

Physical Demands / Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Utilizing keyboarding and fine motor skills   

• Bending, twisting, lifting and carrying up to 40 pounds 

• Climbing up and down stairways 

• Sitting/standing/walking for periods in excess of 2 hours    

Preferred Qualifications

Qualifications:   

• At least 2 years prior clerical experience, or 1 year of experience, with post-secondary clerical or administrative assistant training 
• Proficient knowledge of Excel, Word, Outlook software 
• Strong organizational skills, with the ability to multi-task 
• Excellent communication, interpersonal and customer service skills.  Must have the ability to interact successfully with all types of people, displaying a positive, professional demeanor at all times 
• Prior experience in reception / dispatch and mail processing 
• Must exercise good judgment and discretion in handling calls, visitors and/or sharing information over the phone and otherwise. 
• Must be able to complete all physical requirements of the job with or without a reasonable accommodation 

Location

This position's primary location(s): Headquarters - Pittsburgh Office (Pittsburgh, PA)

Position Duration

This is a regular, full-time opportunity that includes a robust benefits package.

Pay

$39,700-44,400

Application Process

Please send a cover letter, resume and salary requirements to wpcjobs@paconserve.org and list Front Desk Administrator in the subject line.

Application Deadline

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Museum Store Full-Time Sales Associate

Fallingwater (Mill Run, PA)

Fallingwater, a property entrusted to the Western Pennsylvania Conservancy, designated as a National Historic Landmark and inscribed on the UNESCO World Heritage List, is seeking a full-time Museum Store Sales Associate for the Museum Store department at Fallingwater. The overall objective of this position is to assist in the day-to-day operations of the Museum Store, with a focus on selling merchandise and providing excellent customer service. This position will report directly to the Director of Retail Operations. 

Job Duties

• Assists senior staff in daily cash receipts/closing report and item reports.
• Assists in opening and closing procedures including cash handling and balancing register at the end of the day.
• Assists in the proper handling of inventory, and takes steps to prevent damage.
• Serves and assists customers with purchases.
• Provides exceptional customer service.
• Restocks inventory in store; informs senior staff when product is low.
• Assists with end-of-year inventory count.
• Incorporates WPC’s constituent-focused customer service values in work habits and interaction with others.
• Encourages visitors to become members. Sells WPC memberships in Museum Store.
• Supports the Conservancy’s cost containment and fundraising efforts and needs, as applicable.
• Cleans the Museum Store and maintains its appearance daily.
• Performs additional duties and responsibilities as needed.

Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Lift up to 30 lbs. consistently, and up to 50 lbs. occasionally
• Climb step stools and ladders
• Reach overhead, stretch, and bend over to access and store stock
• Stand for long periods of time; at least 3 hours

Qualifications

• At least two years of retail sales experience is required. Relevant sales experience in a gift store, boutique or home décor environment is desirable.
• Professional customer service skills and ability to communicate effectively are required.
• Must demonstrate a professional and positive attitude, especially when communicating with customers, fellow co-workers and management team.
• Must be familiar with computerized Point of Sales systems and possess applicable computer skills.
• Experience with cash handling is strongly preferred.
• Flexibility with schedule and hours, and ability to work weekends and holidays are required.
• Ability to meet all physical requirements of the job with or without a reasonable accommodation.

Location

This position's primary location(s): Fallingwater (Mill Run, PA)

Position Duration

This is a full-time, seasonal opportunity which includes a robust benefits package. 

Pay

$17.93-$20.00 an hour

Application Process

Please send a cover letter and resume to wpcjobs@paconserve.org and list Museum Store Sales Associate (Full-Time) in the subject line.

Application Deadline

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Museum Store Inventory Coordinator and E-Commerce Coordinator

Fallingwater (Mill Run, PA)

Fallingwater, a property entrusted to the Western Pennsylvania Conservancy, designated as a National Historic Landmark and inscribed on the UNESCO World Heritage List, is seeking a full-time Inventory and E-Commerce Coordinator for the Museum Store. This position reports directly to the Museum Store Assistant Manager and is responsible for both incoming and outgoing shipments to Fallingwater with a primary focus on store inventories and merchandise, while processing e-commerce orders.  

Job Duties

• Accepts shipments made to Fallingwater and coordinates deliveries to departments throughout the site. 
• Opens and verifies accuracy of incoming Museum Store inventory against various documents according to the policies and procedures set forth by the Western Pennsylvania Conservancy (WPC). 
• Reports damages and shortages to the store management team, in a timely and efficient manner. Promptly identifies and reports damaged packages as they are being unloaded by carrier. Files damage reports with carriers.  
• Assists in tagging and labeling of merchandise as directed by the store management team. Properly stocks and stores merchandise and inventories, and maintains storage areas for the Museum Store.  
• Uses company van to transport deliveries and merchandise to the Museum Store and throughout the site. Ensures that the company van is well maintained, including gas level, and that van log is completed accurately and notes any discrepancies in travel and time. 
• Complies with all security and safety procedures as established by the Conservancy and its security team. 
• Processes in house shipping requests in a timely manner ensuring proper packaging to prevent damage in accordance with procedures established by our carriers such as FedEx, UPS, and USPS. 
• Promptly and accurately processes payments for in house shipping, and inter-department sales transactions in accordance to established policies.  
• Fulfills and processes online orders through Fallingwater’s e-commerce site and packages orders to prevent damage in accordance with procedures established by our carriers such as FedEx, UPS, and USPS. 
• Processes e-commerce orders through Lightspeed point-of-sale system in order to accurately reconcile inventory and financial/payment balances. 
• Provides customer service and serves as the liaison for all ecommerce orders, service issues, complaints, and shipping requests. 
• Maintains records for all ecommerce orders, shipments, and damage claims in accordance to established policies. 
• Responsible for maintaining ecommerce storage area with correct/sufficient inventory amount and notifies store management when stock is getting low. 
• Responsible for organizing, maintaining, and stocking all shipping supplies, and notifies store management when supplies are getting low. 
• Incorporates WPC’s constituent-focused customer service values in work habits and interaction with others. 
• Encourages customers to become WPC members. 
• Supports the Conservancy’s cost containment and fundraising efforts and needs, as applicable. 
• Supports the Conservancy’s mission and goals. 
• Flexibility with schedule and hours may be required due to circumstances as they occur. Schedules may be adjusted in advance or with little to no notice to support staffing needs such as shortages, evening events, etc. This may include working earlier than scheduled or staying later than scheduled, and working evenings and weekends outside of the typical Museum Store hours.  
• May occasionally wait on and assist customers with purchases in the Museum Store as needed. 
• May be required to travel offsite to pick-up shipping supplies and Museum Store product.  
• Performs additional duties and responsibilities as needed. 
• Collaborates with Shipping, Receiving and Online Sales Clerk. 
• Maintains receiving records in accordance with established policy. 

Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Lift up to 35 lbs. consistently, and up to 50 lbs. occasionally 

• Climb step stools and ladders 

• Reach overhead, stretch, and bend over to access and store stock 

• Stand for long periods of time; at least 3 hours 

 Location: The position is based at Fallingwater in Mill Run, PA. 

Qualifications

• Must have experience with receiving and proper handling of shipments and deliveries. 
• Related stockroom experience in a retail setting is preferred. 
• Experience with computers and Point of Sale systems are required. 
• Must have exceptional organization skills and be accurate with details. 
•  Must possess professional customer service skills and communication skills, including verbal, written, and listening.  
•  Must be a team player, and have the ability to work well with others. 
•  A valid driver’s license is required. 
• To be able to complete all physical requirements of the job with or without a reasonable accommodation. 

Location

This position's primary location(s): Fallingwater (Mill Run, PA)

Position Duration

This is a full-time seasonal position which includes a competitive benefits package.

Pay

$18.32-$20.43 per hour

Application Process

Please send a cover letter, resume, salary expectations, and referral source to wpcjobs@paconserve.org and list Inventory and E-Commerce Coordinator in the subject line. 

Application Deadline

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Executive Chef

Fallingwater (Mill Run, PA)

Fallingwater, a property entrusted to the Western Pennsylvania Conservancy and designated as a National Historic Landmark and inscribed on the UNESCO World Heritage List, is seeking a highly motivated and experienced professional as its new Executive Chef. As an iconic museum destination with an international audience, Fallingwater offers its visitors an unparalleled experience and upholds the highest industry standards in customer service and hospitality. Fallingwater’s Executive Chef plays a key role for the site by overseeing the café operation at the Fallingwater Visitor Center, fine dining for specialty tours, and menu and food preparation for fundraising events. Located in the Laurel Highlands of southwestern Pennsylvania, Fallingwater takes great pride in the rich heritage of Appalachia and encourages the Executive Chef to take inspiration from the region’s culinary history to create elevated and seasonal offerings that are contemporary yet authentic. Our organization strives to operate as sustainably as possible, and Fallingwater has achieved Green Restaurant Association and Sustainable Pittsburgh Restaurant certifications by minimizing waste, reducing water and energy consumption, and using the best organic ingredients from local farms and regional purveyors. Additionally, the organization’s Farmland Access Program provides unique collaborative opportunities for regional sourcing and food sustainability.

Job Duties

• Develops unique and cuisine-appropriate menus for the Fallingwater Café and special events and takes inspiration from the culinary heritage of this region of Appalachia.
• Demonstrates an ability to provide high-quality offerings to a diverse range of audiences across programs. Delivers popular, affordable options for the general public at the Fallingwater Café as well as high-concept, elevated fine dining for fundraising events.
• Stays current on development trends in the restaurant industry, particularly as they relate to organic food standards and sustainability.
• Maintains Green Restaurant Association and Sustainable Pittsburgh Restaurant certifications and works to continually enhance sustainability of all operations.
• Monitors inventory and purchases supplies and food from approved vendors, with a focus on local and regional sources.
• Explores partnerships with local farms and purveyors as well as the Conservancy’s Farmland Access Program to meet food sustainability goals.
• Oversees inventory control and prepares year-end inventory analysis.
• Maintains kitchen building, café cook area and surroundings in conditions that meet the highest standards and health code regulations.
• Hires, trains, and supervises kitchen and café staff, ensuring the highest standards of professionalism, hospitality, customer service, and quality.
• Directs and trains kitchen and café staff in meal preparation, plating and service, providing prep support as needed.
• Prepares meals for special events and fundraising dinners.
• Oversees the wine and beverage program, working with Security to maintain inventories for all alcoholic beverages.
• Carries out management responsibilities in accordance with the Western Pennsylvania Conservancy’s policies, programs and These responsibilities include the development and administration of budgetary information; recommending and/or approving staff changes or actions; ensuring appropriate training and staff development; providing advice and guidance on the more complex aspects of the job; and resolving complaints or related divisional issues.
• Ensures that cash control measures in all food service operations are followed.
• Supports the Conservancy’s cost containment and fundraising efforts and needs, as applicable.
• Performs additional duties and responsibilities as needed.

Absolute Requirements

• Advanced education in food preparation, culinary arts or equivalent experience is required.
• Prior experience working for high volume in an arts/culture, resort, hotel, catering or comparable setting is required.
• Prior supervisory experience is required. Must have the ability to plan work schedules and assign duties; ability to provide or arrange for training; ability to supervisor employees.
• High level of skill and abilities in planning and preparing a variety of menus/recipes.
• Knowledge of supplies, equipment and services necessary to run an efficient kitchen.
• Good interpersonal skills and ability to work well with managers and staff is essential.

Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to lift up to 40 lbs.
• Ability to regularly reach with hands and arms and talk or hear while performing job duties.
• Ability to sit for extended periods while prepping food; use hands to finger, handle or feel; and climb or balance.
• Ability to stand for extended periods throughout the work day, as well as stoop, kneel, crouch, or crawl.
• Specific vision abilities required by this job include distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Ability to work in an environment with moderate to high noise level.
• Ability to work in an environment with exposure to fumes and vibrations.
• Ability to drive a motor vehicle.

Preferred Qualifications

• Knowledge of catering for special events preferred.
• Knowledge of organic food standards and sustainable restaurant operations preferred.
• Ability to deal with suppliers and vendors.
• Knowledge of local suppliers helpful.

Location

This position's primary location(s): Fallingwater (Mill Run, PA)

Position Duration

This is a full-time opportunity which includes a comprehensive benefits package.

Benefits: We offer a robust and competitive benefits package which includes paid time off, medical, dental, vision, life insurance/AD&D, short-term disability, long-term disability, 403(a) and 403(b) retirement plans including generous employer match, EAP, and more!

Pay

$63,900-$76,600 per year

Application Process

Please send a cover letter, resume, salary expectations, and referral source to wpcjobs@paconserve.org and list “Executive Chef” in the subject line.

Application Deadline

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